Syncing and Unsyncing Locations: Clean Up Your Inventory View
Quick Answer
Location sync/unsync lets you include or exclude physical locations from your inventory analysis.
What it does:
├─ Unsync: Remove a location and its stock from insights
├─ Sync: Re-enable a location's inventory
├─ Effect: Cleans up on-hand values and analytics
└─ Use case: Pop-ups, events, temporary locations
Why it matters:
- ✅ Clearer inventory view
- ✅ More accurate analytics
- ✅ Focus on core locations
- ✅ Reduce noise in data
- ✅ Temporary locations easier to manage
Understanding Location Sync
Why Location Management Matters
Multiple locations can muddy insights:
Problem with many locations:
├─ Pop-up sale temporary location
├─ Event booth location
├─ Warehouse location
├─ Retail store location
├─ But most have no stock
├─ Result: Cluttered inventory view
└─ Impact: Hard to see what matters
Effects on insights:
├─ On-hand values confusing
├─ Multiple tiny locations inflate numbers
├─ Analytics show irrelevant data
├─ Forecasts become less accurate
├─ Reports become less useful
└─ Decision-making becomes harder
What Syncing/Unsyncing Does
Includes or excludes locations from analysis:
SYNCED LOCATION:
├─ Status: Active and included
├─ Effect: Stock counts toward on-hand
├─ Visibility: Shows in inventory table
├─ Analytics: Included in calculations
├─ Reports: Included in all reports
└─ Purpose: Active location you're tracking
UNSYNCED LOCATION:
├─ Status: Hidden from analysis
├─ Effect: Stock doesn't count toward on-hand
├─ Visibility: Hidden from inventory table
├─ Analytics: Excluded from calculations
├─ Reports: Not included in reports
└─ Purpose: Temporary or irrelevant location
Key point:
├─ Unsyncing doesn't delete data
├─ Data is preserved (can resync anytime)
├─ Only hides it from current analysis
├─ Quick and reversible
└─ No permanent loss
Typical Use Cases
When to unsync locations:
POP-UP SALES:
├─ Situation: Temporary pop-up store for 2 weeks
├─ Stock: Allocated some inventory for it
├─ Problem: Creates extra location cluttering view
├─ Solution: Unsync when pop-up ends
├─ After pop-up: Resync if doing it again, or keep unsynced
EVENTS:
├─ Situation: Booth at trade show or market
├─ Stock: Sent some units to booth
├─ Problem: Location has inventory but it's temporary
├─ Solution: Unsync after event ends
├─ Future: Unsync again for next event
TEST LOCATIONS:
├─ Situation: Testing new fulfillment center
├─ Stock: Small amount for testing
├─ Problem: Clutters real inventory view
├─ Solution: Unsync until ready to go live
├─ Later: Sync when test is complete
ARCHIVED LOCATIONS:
├─ Situation: Old location that's closed
├─ Stock: May still show in system
├─ Problem: No longer relevant
├─ Solution: Unsync to clean up
├─ Note: Can resync if reopened
MULTI-CHANNEL CONFLICTS:
├─ Situation: Multiple sales channels create locations
├─ Stock: Fragmented across channels
├─ Problem: Hard to see actual warehouse stock
├─ Solution: Unsync non-warehouse locations
├─ Focus: On core fulfillment locations
SEASONAL LOCATIONS:
├─ Situation: Holiday-only locations
├─ Stock: Used only during season
├─ Problem: Takes up space rest of year
├─ Solution: Unsync off-season
├─ Schedule: Sync/unsync seasonally
How to Unsync a Location
Step 1: Access Location Management
Navigate to location settings:
1. Go to: Settings
2. Find: Locations or Locations Management
3. Click: To open locations page
4. You'll see: List of all your locations
├─ Synced locations (currently active)
├─ Unsynced locations (currently hidden)
└─ Status for each shown
Example what you might see:
├─ Warehouse (synced) ✓
├─ Retail Store Downtown (synced) ✓
├─ Pop-up Spring Fair (synced) ✓
├─ Event Booth (synced) ✓
└─ All contributing to inventory
Step 2: Identify Location to Unsync
Find the location you want to remove:
1. Review: Your location list
2. Find: Location(s) to unsync
3. Identify: Which are temporary/unnecessary
4. Consider: Will you need this again?
├─ If yes: Unsync (can resync later)
├─ If no: Still unsync (keeps data, just hidden)
└─ No loss: Either way safe
Tips for identifying:
├─ Look: For locations with no stock
├─ Look: For pop-up or temporary labels
├─ Look: For locations you don't actively use
├─ Keep: Main warehouse/retail locations
├─ Unsync: Everything else that's temporary
Step 3: Open Location Menu
Access location options:
1. Find: Location you want to unsync
2. Look for: Three dots (...) or menu icon
├─ Usually: On right side of location row
├─ Or: When you hover over location
├─ Or: Below location name
└─ Click: To open menu
Menu should show:
├─ Sync/Unsync option
├─ Edit location (sometimes)
├─ Delete location (sometimes)
└─ Other location options
Step 4: Click Unsync
Remove location from active analysis:
1. Click: Three dots/menu icon
2. Select: "Unsync" option
3. Confirmation: May appear asking "Are you sure?"
4. Confirm: "Yes, unsync this location"
5. Timeline: Takes effect immediately
6. Result: Location hidden from view
What happens immediately:
├─ Location disappears from inventory table
├─ Stock from that location no longer counts
├─ Analytics recalculate without it
├─ Reports exclude it
├─ View is cleaner
└─ Insights become more accurate
Step 5: Verify Changes
Confirm unsyncing worked:
1. Check: Location list
├─ Unsynced location should move to "Unsynced" section
├─ Or: Shows as "Unsynced" status
├─ Or: Appears with different icon/color
└─ Verify: No longer in active list
2. Check: Inventory table
├─ Go to: Inventory Table
├─ Look: For products from that location
├─ Products should: No longer split by that location
├─ On-hand: Should have decreased (if location had stock)
└─ Verify: Numbers make sense
3. Check: On-hand values
├─ Compare: Before and after unsyncing
├─ Should be: Lower (if location had stock)
├─ Should reflect: Remaining synced locations only
└─ Verify: Accurate to your actual warehouse
How to Resync a Location
When to Resync
Bring a location back into analysis:
Reasons to resync:
Reusing temporary location:
├─ Situation: Pop-up was so successful, doing it again
├─ Action: Resync the location
├─ Result: Immediately back in inventory
Reopening location:
├─ Situation: Closed location now reopening
├─ Action: Resync the location
├─ Result: Stock counts again
Expanding to location:
├─ Situation: Ready to expand to archived location
├─ Action: Resync the location
├─ Result: Now part of active network
Need historical data:
├─ Situation: Need to analyze old period
├─ Action: Temporarily resync for analysis
├─ After analysis: Can unsync again
└─ Benefit: Flexible as needed
Step 1: Access Unsynced Locations
Find the unsynced location list:
1. Go to: Settings
2. Find: Locations Management
3. Look for: "Unsynced Locations" section
├─ May be: Below synced locations
├─ May be: In separate tab/section
├─ May be: In a collapsible menu
└─ Find: Where unsynced locations are stored
You should see:
├─ List of all unsynced locations
├─ Status for each showing "Unsynced"
├─ Menu options for each
└─ Way to resync them
Step 2: Identify Location to Resync
Find the location you want to restore:
1. Review: Unsynced locations list
2. Find: Location to bring back
3. Click: To select it (if needed)
4. Locate: Three dots/menu icon for that location
Step 3: Open Location Menu
Access location options:
1. Find: Location you want to resync
2. Look for: Three dots (...) or menu icon
3. Click: To open menu
4. Options should include: "Sync"
Step 4: Click Sync
Restore location to active analysis:
1. Click: Three dots/menu icon
2. Select: "Sync" option
3. Confirmation: May appear "Resync this location?"
4. Confirm: "Yes, resync this location"
5. Timeline: Takes effect immediately
6. Result: Location reappears in inventory
What happens immediately:
├─ Location reappears in inventory table
├─ Stock from that location counts again
├─ Analytics recalculate with it
├─ Reports include it
├─ All data available again
└─ Insights updated
Step 5: Verify Changes
Confirm resyncing worked:
1. Check: Location list
├─ Location should move to "Synced" section
├─ Or: Shows as "Synced" status
├─ Or: Appears in active locations
└─ Verify: Successfully restored
2. Check: Inventory table
├─ Go to: Inventory Table
├─ Look: For products from that location
├─ May need: Filter or column to see by location
├─ Products should: Show location-specific stock again
└─ Verify: Data reappeared
3. Check: On-hand values
├─ Compare: Before and after resyncing
├─ Should be: Higher (if location had stock)
├─ Should include: Stock from resynced location
└─ Verify: Numbers reflect all locations again
Practical Example: Cleaning Up Locations
Before and After Scenario
Real-world example:
BEFORE UNSYNCING:
Inventory looks like:
├─ Main Warehouse: 500 units
├─ Downtown Retail: 150 units
├─ Uptown Retail: 75 units
├─ Pop-up Spring Fair: 120 units (ends this week!)
├─ Trade Show Booth: 80 units (one-time event)
├─ Old Warehouse: 0 units (archived)
├─ Event Space: 0 units (test location)
│
├─ Total on-hand: 925 units
├─ Problem: Mixed with irrelevant locations
├─ View: Cluttered and confusing
└─ Analytics: Include temporary data
Insights become confused:
├─ Reorder calculations: Include pop-up stock
├─ Forecasts: Inflated with temporary inventory
├─ Grades: Based on partial data
├─ Reports: Include irrelevant locations
└─ Decision-making: Based on noise
After Unsyncing Temporary Locations
AFTER UNSYNCING:
Unsynced these locations:
├─ Pop-up Spring Fair (temporary - ends this week)
├─ Trade Show Booth (one-time event)
├─ Old Warehouse (archived - no stock anyway)
└─ Event Space (test location - no longer needed)
Remaining synced:
├─ Main Warehouse: 500 units
├─ Downtown Retail: 150 units
├─ Uptown Retail: 75 units
│
├─ Total on-hand: 725 units
├─ View: Clean and focused
├─ Clearly represents: Active inventory
└─ Analytics: Accurate to real operation
Insights improve:
├─ Reorder calculations: Based on real locations
├─ Forecasts: Focused on what matters
├─ Grades: Accurate to actual business
├─ Reports: Show real performance
└─ Decision-making: Based on clarity
If pop-up happens again:
├─ Simply resync the location
├─ All data still preserved
├─ Takes 30 seconds
└─ Back in the mix
Best Practices
When to Unsync
General guidelines:
UNSYNC:
├─ Temporary locations (pop-ups, events)
├─ Zero-stock locations (not needed)
├─ Archived locations (no longer in use)
├─ Test locations (not production)
├─ One-time events (won't repeat)
└─ Anything: Cluttering your real view
KEEP SYNCED:
├─ Main warehouse
├─ Retail stores (ongoing)
├─ Fulfillment centers
├─ Permanent locations
└─ Any location: Part of normal operations
Sync/Unsync Frequency
How often to manage locations:
One-time setup:
├─ When first setting up Synplex
├─ Review all locations
├─ Unsync: Non-essential ones
├─ Keep: Active ones
└─ Result: Clean baseline
Ongoing maintenance:
├─ Monthly: Quick review
├─ After events: Unsync event locations
├─ Before pop-ups: Resync if reusing location
├─ Quarterly: Full audit of location list
└─ Timeline: Takes minutes
Seasonal adjustments:
├─ Holiday season: Unsync holiday-only locations after
├─ Back to school: Manage pop-up locations
├─ Summer sales: Manage temporary venues
└─ Year-round: Keep main locations synced
Tips for Success
Make location management easier:
Naming conventions:
├─ Use clear names: "Main Warehouse", not "WH1"
├─ Include type: "Pop-up - Spring Fair 2026"
├─ Include dates: "Event 1/15-1/20/2026"
├─ Use: Names that identify temporary vs permanent
└─ Benefit: Easier to identify what to unsync
Documentation:
├─ Keep list: Of temporary location dates
├─ Document: What synced vs unsynced
├─ Update: When things change
├─ Share: With team so everyone knows
└─ Benefit: Consistent management
Regular review:
├─ Monthly: Check location list
├─ Remove: Permanently closed locations
├─ Add: New locations being used
├─ Verify: Still accurate
└─ Benefit: Stay organized
FAQ
Q: Will I lose data when I unsync a location?
A:
NO - Data is preserved:
├─ Unsyncing: Only hides data from view
├─ Data remains: In system (not deleted)
├─ Can resync: Anytime to restore view
├─ Historical: All history preserved
└─ Recovery: Easy (just resync)
Example:
├─ Unsync: Pop-up location on Feb 1
├─ Data: Still there (just hidden)
├─ Resync: Pop-up location on Feb 15
├─ History: All Feb 1-15 data reappears
└─ Safe: Always safe to unsync
Q: Will unsyncing a location affect my historical reports?
A:
Current reports:
├─ Affected: Yes, will recalculate
├─ Why: Historical data includes that location
├─ Option: Can temporarily resync to see old reports
Future reports:
├─ Affected: No, will not include that location
├─ Going forward: Won't have that location's data
└─ Clean: New reports are cleaner
Strategy:
├─ If need historical: Resync before generating
├─ Generate report: With all data included
├─ Then unsync: To clean up going forward
└─ Balance: History + Clean future
Q: Can I unsync and resync multiple locations at once?
A:
Currently:
├─ One at a time: Individual unsync/sync
├─ Takes: About 1 minute per location
├─ Multiple: Can do several in sequence
└─ Speed: Still fairly quick
Workflow:
├─ Go to locations
├─ Unsync first location (30 seconds)
├─ Unsync second location (30 seconds)
├─ Unsync third location (30 seconds)
├─ Done: Takes maybe 2-3 minutes total
└─ Efficient: Quick management
Future enhancements:
├─ Bulk operations: May be added
├─ Check: If available in your version
└─ Contact: Support to request
Q: What if I accidentally unsync the wrong location?
A:
Easy fix:
├─ Go to: Unsynced locations
├─ Find: Wrongly unsynced location
├─ Click: Resync
├─ Done: Location is back (30 seconds)
└─ No harm: Nothing lost
So:
├─ Don't worry: About accidents
├─ Fully reversible: Everything can be fixed
├─ Try things: It's safe
└─ No commitment: Can change anytime
Summary
Location sync/unsync:
├─ Hides or shows locations in analysis
├─ Cleans up inventory view
├─ Focuses insights on what matters
├─ Takes seconds to do
├─ Fully reversible
└─ No data loss
Use for:
├─ Temporary locations (pop-ups, events)
├─ Archived locations (no longer used)
├─ Test locations (not ready for production)
├─ Anything: Cluttering your view
Process:
├─ Unsync: Settings → Locations → Menu → Unsync (2 clicks)
├─ Resync: Settings → Locations → Menu → Sync (2 clicks)
├─ Verify: Check location list and inventory table
└─ Done: Takes about 1 minute per location
Result:
├─ Cleaner inventory view
├─ More accurate analytics
├─ Better insights
├─ Focused reporting
└─ Easier decision-making
Next Steps
- Review Locations - Go to Settings and look at your location list
- Identify Temporary - Find locations that are temporary or unnecessary
- Unsync Them - Clean up your view
- Verify - Check that on-hand values and analytics improved
- Maintain - Review monthly to keep clean
Related Resources
Need Help?
Questions about location sync/unsync?
├─ Chat: In-app chat (bottom right)
├─ Email: [support@synplex.io]
├─ Response: Usually <24 hours
└─ Available: Mon-Fri, business hours